To schedule a training event, the training manager creates a meeting appointment in Microsoft Outlook and selects a training course.
The system automatically works out who should be invited to the event. It does this by filtering the workforce based on job function or other criteria, and on individuals’ training histories. For example, all employees may be required to attend a Health & Safety primer within one month of hiring. This ensures that everybody in the organisation is invited to appropriate training in a timely fashion.
The manager can add extra people to the list or remove nominated people. Then the manager pushes a button and the system prepares the invitations.
After the training event has run, the manager goes into Outlook and marks off those people who attended. If someone turned up uninvited, the manager just adds their name to the list.
The system produces reports showing things like who attended each event, who was invited, how often a person attended and the date they most recently attended. These reports allow the training manager to identify employees whose training is falling behind, or to identify candidates for an upcoming training session, and so on.